Below is a practical Privacy Policy template for Dipton Golf Club Incorporated that is suitable for collecting, storing, and using member and supporter information for email campaigns. It is written to align with the New Zealand Privacy Act 2020 and general email marketing best practice.

Privacy Policy

Dipton Golf Club Incorporated

Established in 1952

1. Introduction

Dipton Golf Club Incorporated ("the Club", "we", "our", or "us") respects your privacy and is committed to protecting the personal information of our members, visitors, supporters, sponsors, and subscribers.

This Privacy Policy explains how we collect, use, store, and protect your personal information, particularly in relation to Club communications and email campaigns.

We will manage personal information in accordance with the New Zealand Privacy Act 2020.

2. Information We Collect

The Club may collect personal information including:

  • Name
  • Email address
  • Postal address
  • Telephone number
  • Membership details
  • Handicap and golfing information
  • Competition and event registrations
  • Volunteer information
  • Sponsorship information
  • Communication preferences

We collect information directly from you when you:

  • Apply for membership
  • Register for events or competitions
  • Subscribe to our email updates
  • Contact the Club
  • Volunteer for Club activities
  • Participate in Club surveys or promotions

3. How We Use Your Information

We may use your personal information to:

  • Administer Club memberships
  • Organise competitions and events
  • Communicate Club news and updates
  • Send newsletters and promotional emails
  • Inform you about tournaments, fundraising activities, and Club functions
  • Maintain handicap and competition records
  • Respond to enquiries
  • Meet legal and regulatory obligations

We only use your information for purposes reasonably related to the operation and promotion of the Club.

4. Email Communications

If you provide your email address, the Club may send you:

  • Newsletters
  • Competition information
  • Event invitations
  • Fundraising updates
  • Sponsor promotions that support Club activities
  • Important Club notices

You may unsubscribe from marketing emails at any time by:

  • Clicking the "unsubscribe" link in an email; or
  • Contacting the Club directly.

Administrative communications relating to membership, fees, competitions, or governance matters may still be sent where necessary.

5. Sharing Information

The Club does not sell or rent personal information.

We may share information with:

  • New Zealand Golf and affiliated golfing organisations
  • Competition administrators
  • Service providers assisting with email distribution, website hosting, or membership administration
  • Regulatory authorities where required by law

Any third-party service provider engaged by the Club must handle personal information appropriately and securely.

6. Storage and Security

We take reasonable steps to protect personal information from loss, unauthorised access, misuse, disclosure, alteration, or destruction.

Information may be stored:

  • In Club records
  • On Club computers and devices
  • In cloud-based systems used for membership management and email communications

Access is limited to authorised Club officers and administrators who require access to perform their duties.

7. Access and Correction

You have the right to request access to personal information we hold about you and to request correction of any information that is inaccurate.

Requests can be made using the contact details below.

8. Retention of Information

We retain personal information only for as long as required for Club administration, legal obligations, historical records, or other legitimate Club purposes.

When information is no longer required, it will be securely deleted or destroyed.

9. Website and Electronic Communications

The Club's website, may collect limited technical information such as:

  • IP addresses
  • Browser type
  • Website usage statistics

This information helps improve website performance and user experience.

10. Changes to This Policy

The Club may update this Privacy Policy from time to time.

The most current version will be available through the Club and, if applicable, on the Club website.

11. Contact Us

For questions about this Privacy Policy or to request access to or correction of your information, please contact:

Dipton Golf Club Incorporated

66 Bryce Road, Dipton, Southland, New Zealand  Email:allan@vendale.co.nz Phone: 021 448494